Effective Date: December 31, 2022
Quinn Group Inc. (“Quinn,” “we,” “our,” or “us”) respects the privacy of our employee’s personal information.
When This Policy Applies
When This Policy Does Not Apply
2. Notice at Collection of Personal Information
Personal Information We Collect
Sources of Personal Information
We collect Personal Information directly from you (California residents) and from recruiters; staffing companies; references; former employers; educational institutions; online providers (such as through LinkedIn and similar providers); government entities; other employees; business partners; payroll providers; benefits providers; medical providers; background checks; claims handlers; authentication and single sign-on providers; operating systems, platforms, or software; social networks. We do not collect all categories of Personal Information from each source.
Purposes for Collection
We currently collect and have collected the above categories of Personal Information for all purposes of providing employment, including to:
We also use your Personal Information for the purposes described in our Employee Handbook.
3. Disclosure of Personal Information
Categories of Personal Information
Categories of Recipients
Personal identifiers (name, alias, account name, email address, postal address, Social Security number, driver’s license number, other types of state identification card numbers such as California ID Cards, passport number, Internet Protocol address, online identifiers
Unique personal identifiers (cookies, beacons, pixel tags, mobile ad identifiers, or other similar technology; employee number, unique pseudonym, or user alias; telephone numbers or other forms of persistent or probabilistic identifiers that can be used to identify a particular employee or device)
Human resource information systems; operating systems and platforms; customer relationship management systems; background check service providers; government or law enforcement entities; applicant software; payroll/tax providers; corporate card service providers; company bankers; authentication and single sign-on providers; security providers; mobile device management providers; accountants; lawyers; benefits providers; social networks; company insurers; consultants and other professional advisors
Medical and insurance information as disclosed in Section 2
Benefits providers; company insurers
Education, employment history, and related information
Applicant software; background check service providers; benefits providers; lawyers
Characteristics of protected classifications under California or federal law (race; color; sex/gender (including pregnancy, childbirth, breastfeeding and/or related medical conditions); sexual orientation or sex life; gender identity/expression; age (40 and older); religion (including religious dress and grooming practices); national or ethnic origin; ancestry; union membership; disability (mental and physical, including HIV/AIDS, cancer, and genetic characteristics); citizenship or immigration status; genetic information; marital status; medical condition (genetic characteristics, cancer or a record or history of cancer); military or veteran status; political affiliations or activities; status as a victim of domestic violence, assault, or stalking; requests for family care leave, for leave for an employee’s own serious health condition, or for pregnancy disability leave; and retaliation for reporting patient abuse in tax-supported institutions)
Applicant software; human resource information systems; benefits providers; company insurers; background check service providers; lawyers; state/customer auditors
We disclosed Personal Information to the above categories of recipients for all of the business or commercial purposes identified in the above “Purposes for Collection” section.
4. Retention of Personal Information
We retain your Personal Information for as long as necessary to fulfill the purposes for which we collect it, such as to provide you with services you have requested, and for the purpose of satisfying any legal, accounting, contractual, or reporting requirements that apply to us. Please contact us as described in the “How to Contact Us” section below for more information on our employee data retention schedule.
5. Your Rights
If you are a California employee, you have the following rights with respect to your Personal Information:
6. How to Submit a Request to Know, Delete, and/or Correct
You may submit a request to know, delete, and/or correct by emailing us at email@example.com or by calling us at 562-463-6098.
If you are submitting a request on behalf of a California employee, please submit the request through one of the designated methods discussed above. After submitting the request, we will require additional information to verify your authority to act on behalf of the California employee.
In addition to the CCPA rights discussed above, California law provides current and former employees with the right to request certain information relating to their employment, such as the right to access their personnel file and payroll records. Because these requests are governed by laws that contain different requirements than the CCPA, we handle such requests separately from CCPA requests. If you would like to make such a request, please email us at firstname.lastname@example.org or call us at 562-463-6098.
If you would like to update your personal information, such as to notify us of a change of name or address, or if you have questions about your employment, please email us at email@example.com or call us at 562-463-6098.
7. Our Process for Verifying a Request to Know, Delete, and/or Correct
We will comply with your request upon verification of your identity and, to the extent applicable, the identity of the California employee on whose behalf you are making such request.
We will verify your identity either to a “reasonable degree of certainty” or a “reasonably high degree of certainty” depending on the sensitivity of the Personal Information and the risk of harm to you by unauthorized disclosure, deletion, or correction as applicable.
For requests to access categories of Personal Information and for requests to delete or correct Personal Information that is not sensitive and does not pose a risk of harm by unauthorized deletion or correction, we will verify your identity to a “reasonable degree of certainty” by verifying at least two data points that you previously provided to us and which we have determined to be reliable for the purpose of verifying identities.
For requests to access specific pieces of Personal Information or for requests to delete or correct Personal Information that is sensitive and poses a risk of harm by unauthorized deletion or correction, we will verify your identity to a “reasonably high degree of certainty” by verifying at least three pieces of Personal Information previously provided to us and which we have determined to be reliable for the purpose of verifying identities. In addition, you will be required to submit a signed declaration under penalty of perjury stating that you are the individual whose Personal Information is being requested.
8. Other Relevant Policies, Including Monitoring
When we hire you, we provide you with other policies and procedures that govern your use of our offices, networks, computers, and other devices. We have the right to monitor your use of our offices and electronic resources in accordance with those policies and procedures.
10. How to Contact Us
To contact us for questions or concerns about our privacy policies or practices please contact Michelle Locke at firstname.lastname@example.org or 562-463-4060.